Top 10 Benefits Of Using WhatsApp Business In 2023

Sourabh Upreti
Sourabh Upreti
July 3, 2023

In an increasingly connected world where communication is the lifeblood of businesses, staying ahead of the game is no longer a luxury—it's a necessity. 

WhatsApp Business has already been a game-changer for countless businesses, enabling them to create amazing success stories with tailored and automated management.

If you're thinking about giving WhatsApp Business a shot but have some doubts, fear not! 

In this blog post, we'll uncover the top 10 reasons why having WhatsApp Business in your toolkit is essential.

What is Whatsapp Business?

WhatsApp Business is a user-friendly app designed specifically for small business owners. It is available for free download on Android and iPhone platforms, boasting a staggering user base of over 2 billion worldwide.
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WhatsApp Business is a user-friendly app designed specifically for small business owners. It is available for free download on Android and iPhone platforms, boasting a staggering user base of over 2 billion worldwide. 

With its purposeful creation, WhatsApp Business simplifies customer interactions by offering automated tools, message sorting capabilities, and prompt response mechanisms. 

By utilizing WhatsApp Business, you can establish a business presence on the platform, effectively communicate with customers, and contribute to the growth of your enterprise. Built upon the foundation of WhatsApp Messenger, it encompasses all the essential features you rely on, including multimedia sharing, free calls, international messaging, group chat, offline messages, and much more.

If you possess separate phone numbers for personal and business use, you have the flexibility to install both WhatsApp Business and WhatsApp Messenger on the same device, registering them with different numbers. This enables you to carry out all the activities you are accustomed to, ranging from messaging to photo sharing.

The app presently offers a range of features, including a business profile to showcase vital information such as company address, email, and website. Additionally, labels are available to assist in organizing and easily locating your chats and messages. Furthermore, messaging tools are provided to facilitate swift responses to customer inquiries.

How Are WhatsApp Business and SMS Different?

WhatsApp Business and SMS (Short Message Service) are both communication channels that allow businesses to interact with their customers. However, there are several key differences between the two.

Here's a tabular view summarizing the differences between SMS and WhatsApp Business in terms of marketing:

If you have the resources and want more flexibility, WhatsApp Business marketing offers advantages such as longer message limits, rich media support, business account credibility, and features tailored for marketing purposes. This makes it suitable for mass messaging, cart abandonment recovery, order tracking, and sending reminders.

On the other hand, SMS marketing can still be valuable due to its wide accessibility, immediate reading rates, and the ability to engage in back-and-forth conversations. It can be particularly useful for reaching audiences without internet access and for delivering concise, time-sensitive messages.

Top 10 benefits of using WhatsApp Business

In today's rapidly evolving and interconnected world, leveraging WhatsApp Business for effective communication brings forth a multitude of advantages. Here, we present the top 10 benefits of utilizing WhatsApp Business.

  1. Tap into the popularity of WhatsApp

The popularity of WhatsApp is evident from its download statistics. In January 2022 alone, it recorded a staggering 40.6 million downloads on both the App Store and Google Play, making it the most downloaded chat and messaging app during that period. Furthermore, WhatsApp's influence extends far and wide, as it is utilized in more than 180 countries out of the total 195 countries globally.

The extensive user network and global reach of WhatsApp present a remarkable opportunity for businesses to connect with a vast audience. By embracing WhatsApp Business, companies can tap into this expansive user base and effectively expand their reach.

  1. Provides diverse and interactive content formats

WhatsApp Business offers a range of diverse and interactive content formats, allowing businesses to engage with their customers in creative and engaging ways. Here are some key benefits of these content formats:

  • Businesses can share images of their products, services, or promotional materials to visually showcase their offerings. During the discovery stage of their company, startups can send out a newsletter about the development of their MVP. 
  • Videos can be used for product demonstrations, tutorials, behind-the-scenes glimpses, or even personalized messages from business owners. 
  • Audio messages can be used for customer greetings, voice-guided instructions, or providing detailed explanations.
  • Businesses can share important documents, such as brochures, catalogs, price lists, or user manuals, directly through WhatsApp Business. 

WhatsApp Business enables businesses to create interactive campaigns to engage customers actively. These campaigns may include polls, quizzes, contests, or interactive surveys. By encouraging customer participation and feedback, businesses can gather valuable insights, increase customer engagement, and build stronger relationships.

  1. Offers real-time connectivity with consumers 

WhatsApp Business allows businesses to connect with their customers instantly and directly. Through real-time messaging, businesses can address customer inquiries, provide support, and engage in personalized conversations. 

Customers can reach out with their queries, issues, or feedback, and businesses can provide timely assistance, leading to quicker problem resolution and enhanced customer experience. This proactive support can positively impact customer loyalty and retention.

Businesses can also send important notifications, updates, or offers directly to their customers' WhatsApp accounts. This ensures that customers stay informed about new product launches, sales promotions, or any other relevant business updates. 

This immediacy helps businesses foster stronger relationships and enhance customer satisfaction.

  1. Highly Secure

WhatsApp Business is highly secure due to the following reasons:

  • It incorporates end-to-end encryption, which means that messages and calls sent through the platform are encrypted and can only be read by the sender and the intended recipient. 
  • It provides safety notices to users, alerting them to potential risks and suspicious activities related to their accounts. 
  • The platform employs advanced security measures to identify and block suspicious links, messages, or attachments that may pose a threat to users' devices or personal information. 
  • The platform regularly releases security updates to address vulnerabilities and enhance its overall security. 

WhatsApp Business offers an optional two-step verification process to add an extra layer of security. With two-step verification, users are required to enter a PIN code in addition to their phone number when setting up WhatsApp Business on a new device. 

This helps prevent unauthorized access to the account even if someone obtains the SIM card or device.

  1. Messaging automation enables you to target your market with precision

WhatsApp Business enables messaging automation, which offers significant benefits for businesses looking to target their market effectively. Here are the key reasons why messaging automation is valuable:

  • Automation allows businesses to send targeted messages to specific customer segments based on their preferences, behaviors, or demographics. This personalized approach enhances customer engagement and increases the likelihood of a positive response.
  • Consistent messaging helps businesses stay connected with their customers, build brand recognition, and maintain top-of-mind awareness.
  • Automated messages can be designed to capture leads, provide information, answer common questions, and guide customers through the sales funnel. This automated nurturing can lead to higher conversion rates and increased sales.
  • Businesses can reach a larger audience while maintaining a personalized touch through automated messaging campaigns.

Automating messaging tasks saves businesses valuable time and resources. Instead of manually sending individual messages, businesses can set up automated workflows and templates. This frees up staff to focus on other important tasks while ensuring that customer communication is still timely and effective.

  1. Labels allow streamlining communication

WhatsApp Business provides a valuable feature called custom labels, which allows businesses to streamline their communications effectively. 

Custom labels enable businesses to categorize and organize their contacts based on specific criteria or characteristics. This categorization helps businesses easily identify and manage different segments of their customer base, such as potential leads, loyal customers, or specific target demographics.

By assigning custom labels to contacts, businesses can streamline their communication processes. They can send targeted messages or offers to specific segments, ensuring that the right information reaches the right audience at the right time. 

Custom labels also facilitate personalized interactions and enable businesses to provide tailored customer support. For example, businesses can quickly identify and prioritize urgent inquiries or follow up with potential leads more efficiently.

Moreover, custom labels enable businesses to track and monitor the progress of their communication efforts. By labeling contacts based on their stage in the customer journey or their interaction history, businesses can gain insights into engagement levels and response rates.

  1. Enables you to scale your multichannel strategy 

WhatsApp Business empowers businesses to scale their multichannel strategy by offering seamless integration with other communication channels. With the WhatsApp Business API, businesses can integrate WhatsApp into their existing customer service platforms, such as CRM systems or helpdesk tools. 

This integration allows businesses to manage customer interactions across multiple channels, including WhatsApp, email, live chat, social media, and more, from a single platform. By consolidating these channels, businesses can efficiently handle a larger volume of customer inquiries and interactions, ensuring consistent and cohesive communication across all touchpoints.

WhatsApp Business also supports the use of chatbots and automation, enabling businesses to automate responses and handle a higher volume of customer queries. 

Chatbots can be deployed across various channels, including WhatsApp, to provide instant responses and support. This scalability reduces the burden on human agents, allows businesses to handle more customer interactions simultaneously, and ensures consistent service quality even during peak periods.

  1. Use WhatsApp Yellow Pages for enhanced visibility

WhatsApp Yellow Pages provide several benefits for businesses looking to connect with potential customers. By signing up for the app's business directory through WhatsApp Business, you gain visibility among users in your local area. Customers nearby can easily access your WhatsApp Business profile, where they can find detailed information about your company and initiate communication with you directly.

One of the significant advantages of WhatsApp Yellow Pages is the ease of finding businesses offering specific services or goods. Users can simply search for the products or services they need, and your company can be among the top results if registered in the business directory. This provides a valuable first-mover advantage, allowing you to stand out and potentially outperform your competitors in attracting customers.

By leveraging the WhatsApp Yellow Pages, you can expand your customer base and enhance your brand recognition. The platform offers a convenient and widely used communication channel, making it easier for potential customers to reach out to you. This direct interaction fosters trust and engagement, ultimately leading to increased conversions and customer satisfaction.

  1. Leverage QR codes for subscriptions

QR codes play a significant role in enhancing the functionality of WhatsApp businesses for businesses and customers alike. These codes provide a seamless and convenient way to connect and engage with customers. 

By generating a QR code linked to their WhatsApp Business account, businesses can simplify the process of initiating conversations and sharing contact information. Customers can easily scan the QR code using their smartphone's camera, which instantly opens a chat with the business on WhatsApp. 

This eliminates the need for manual searching and typing, streamlining the communication process and saving valuable time for both parties. QR codes also enable businesses to incorporate them into various marketing materials, such as product packaging, promotional materials, or physical store displays, allowing customers to access additional information, make inquiries, or place orders directly through WhatsApp. 

  1. Get your hands on valuable insights into customer behavior

WhatsApp Business allows businesses to gain a deeper understanding of their audience. 

WhatsApp Business offers message statistics that provide businesses with data on the number of messages sent, delivered, read and received. This data helps businesses gauge the effectiveness of their communication and engagement strategies. 

By analyzing these statistics, businesses can identify trends, evaluate message performance, and make data-driven decisions to optimize their messaging approach.

Customer feedback and reviews received through WhatsApp Business offer direct insights into customer preferences, satisfaction levels, and areas requiring improvement. 

WhatsApp Business enables businesses to track purchase intent and conversions, allowing them to identify potential leads and monitor conversion rates. These insights into customer preferences, buying behavior, and sales funnel performance are instrumental in refining strategies, enhancing customer engagement, and driving better business outcomes. 

WhatsApp Business Features

WhatsApp Business offers a suite of features specifically tailored to meet the needs of businesses. These features contribute to enhancing customer engagement, streamlining operations, and providing a convenient and efficient communication channel between businesses and their customers. 

  1. Create a profile for your business
Create a profile for your business

With WhatsApp Business, you can create a dedicated profile for your business, allowing you to provide essential information such as your business name, description, contact details, website, address, and operating hours. 

This profile serves as a digital storefront, enabling customers to learn more about your business at a glance.

  1. Respond to customers faster with automated replies and quick messages
Respond to customers faster with automated replies and quick messages

To enhance customer service and streamline communication, WhatsApp Business offers automated replies and quick messages. 

Automated replies are predefined messages that can be set up to respond to commonly asked questions or to acknowledge incoming messages. 

Quick replies, on the other hand, are customizable templates that allow you to save and reuse frequently used responses, enabling you to respond swiftly to customer inquiries.

  1. Labels help you organize and tag contacts and chats
Labels help you organize and tag contacts and chats

WhatsApp Business provides a labeling system that helps you organize and tag your contacts and chats. 

Labels can be created and assigned to individual contacts or entire chat threads, allowing you to categorize conversations based on different criteria such as new leads, pending orders, support requests, or any other relevant categories specific to your business. 

This feature simplifies the management and tracking of customer interactions, ensuring efficient follow-ups and personalized communication.

  1. Showcase your products and services with a catalog
Showcase your products and services with a catalogue

WhatsApp Business allows you to showcase your products and services directly within the app. 

You can create a catalog with images, descriptions, and pricing information for your offerings. 

This catalog can be easily shared with customers, enabling them to browse through your products or services and make informed purchasing decisions without leaving the chat interface.

  1. Run your business with tools on the go
Run your business with tools on the go

WhatsApp Business recognizes the importance of mobility for businesses. It offers a range of on-the-go tools that allow you to manage your business efficiently from your mobile device. 

These tools include the ability to send invoices, track orders, respond to customer inquiries, and access important business metrics. 

By providing these features, WhatsApp Business empowers you to stay connected and responsive to your customers, even when you're away from your desk.

  1. Familiar interface as WhatsApp
Familiar interface as WhatsApp

One of the notable advantages of WhatsApp Business is its familiar interface. It retains the user-friendly and intuitive design of the original WhatsApp, making it easy for businesses to adopt and utilize the platform seamlessly. 

The interface ensures a minimal learning curve for businesses already familiar with WhatsApp, enabling a smooth transition to WhatsApp Business for managing customer communications effectively.

Learn more about effective WhatsApp marketing strategies and tips!

How to Use WhatsApp Business

Here's a step-by-step guide on how to use WhatsApp Business:

Download and launch the WhatsApp Business app: Find and install the app from the Google Play Store (for Android) or the Apple App Store (for iOS). Tap the WhatsApp Business icon on your home screen to open the app.

  1. Download and launch the WhatsApp Business app: Find and install the app from the Google Play Store (for Android) or the Apple App Store (for iOS). Tap the WhatsApp Business icon on your home screen to open the app.

  1. Review the Terms of Service: Read and familiarize yourself with the WhatsApp Business Terms of Service. Once you're ready, tap Agree and Continue to accept the terms.

Click here to read WhatsApp Business Terms of Service

Register your phone number: Choose your country from the provided list and enter your phone number in an international format. Tap Done or Next, and wait to receive a 6-digit registration code via SMS or phone call. Enter the code to complete the registration process.

  1. Register your phone number: Choose your country from the provided list and enter your phone number in an international format. Tap Done or Next, and wait to receive a 6-digit registration code via SMS or phone call. Enter the code to complete the registration process.

  1. Allow access to contacts and photos: Grant the app permission to access your phone's contacts. This will allow you to add contacts from your address book to WhatsApp Business. Additionally, you can allow access to your phone's photos, videos, and files if needed.

Create an account: Provide your business name, select an appropriate business category, and choose a profile picture representing your business.

  1. Create an account: Provide your business name, select an appropriate business category, and choose a profile picture representing your business.

Build your business profile: Tap on the "EXPLORE" section within the app and select "Business profile." Here, you can add important business information such as your address, description, operating hours, and more. This will help customers learn more about your business.
  1. Build your business profile: Tap on the "EXPLORE" section within the app and select "Business profile." Here, you can add important business information such as your address, description, operating hours, and more. This will help customers learn more about your business.

Start a chat: With your business profile set up, you can begin messaging customers. Tap the chat icon or the new chat button, then search for a specific contact or select one from your existing list. Type your message in the text field and tap the send button to initiate the conversation.

  1. Start a chat: With your business profile set up, you can begin messaging customers. Tap the chat icon or the new chat button, then search for a specific contact or select one from your existing list. Type your message in the text field and tap the send button to initiate the conversation.

Check out business settings

Following these steps will get you started with using WhatsApp Business and enable you to leverage its features for effective communication and management of your business interactions.

Conclusion

WhatsApp Business continues to be a powerful tool for businesses in 2023, offering numerous benefits that can enhance communication, customer engagement, and overall business success. 

By leveraging these top 10 benefits of using WhatsApp for Business, brands can effectively connect with customers, build stronger relationships, streamline operations, and ultimately achieve their goals in the digital age. 

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